PRIVACY POLICY

Fitness Eire – Privacy Policy

Effective Date: March 25, 2025

1. Introduction

Fitness Eire is committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner.

This Privacy Policy outlines how we collect, use, store, and share your personal information, in accordance with the General Data Protection Regulation (GDPR) and relevant Irish data protection laws.

2. Who We Are

Fitness Eire

The Square, Dunmanway

Co Cork, P47WY67

Email: admin@fitnesseire.ie

3. Information We Collect

We may collect and store the following types of personal information:

– Name, address, and contact details

– Email address and mobile number

– Date of birth and age verification documents (for membership eligibility)

– Emergency contact information

– Health or medical information (optional, if disclosed voluntarily)

– Payment information (processed securely through Glofox or Stripe)

– Entry and exit logs (via Kisi access system)

– CCTV recordings (for safety and security)

– Website interaction data and communications

– Marketing preferences

4. How We Use Your Data

We process your data for the following purposes:

– To manage your gym membership and access

– To process payments and renewals

– To communicate updates, schedule changes, and promotional offers

– To ensure health and safety on the premises

– To comply with legal obligations

– To improve our services and customer support

– To manage your preferences and opt-ins (SMS, email, notifications)

5. Legal Basis for Processing

We only process your personal data where:

– You have given consent (e.g., for marketing communications)

– It is necessary to perform a contract (e.g., your membership)

– We are required to comply with legal obligations

– It is in our legitimate interests (e.g., to ensure site security)

6. Sharing Your Information

We do not sell or rent your personal data.

We may share your data with third parties only where necessary, including:

– Glofox (gym management software)

– Kisi (access control system)

– Payment processors (e.g., Stripe)

– IT service providers and secure hosting services

– Legal or regulatory authorities, if required by law

7. Data Storage & Retention

Your data is stored securely and only retained for as long as necessary to fulfil the purpose for which it was collected, including for legal or tax purposes.

Digital records are stored in GDPR-compliant systems, including cloud-based applications and access logs.

8. CCTV and Security Monitoring

Our facility is monitored 24/7 via CCTV for security and safety reasons.

CCTV footage may be used to investigate incidents or enforce membership rules.

Footage is stored securely and retained only for a limited period, unless required for investigation.

9. Your Rights

Under GDPR, you have the right to:

– Access your personal data

– Correct inaccurate or incomplete data

– Request deletion of your data (in some cases)

– Restrict or object to processing

– Withdraw consent at any time (e.g., marketing emails or SMS)

– Lodge a complaint with the Data Protection Commission (www.dataprotection.ie)

10. Cookies & Website Data

Our website may use cookies to enhance your browsing experience.

You can control your cookie preferences through your browser settings.

Basic website interaction data may be collected for analytics and user experience improvements.

11. Children’s Privacy

We do not knowingly collect personal data from individuals under the age of 14.

Minors aged 14–16 must have parental consent to join, and all data associated with minors is managed with additional care.

12. Changes to This Policy

We may update this Privacy Policy from time to time.

You will be notified of any significant changes via email, the Glofox app, or on our website.

13. Contact Us

For any questions about this policy or your personal data, please contact:

Email: admin@fitnesseire.ie

WAIVER

Fitness Eire – Liability Waiver & Informed Consent

The Square, Dunmanway
Co Cork, P47WY67

Effective Date: March 25, 2025

 

In consideration of being allowed to enter and/or use the facilities, equipment, classes, or services at Fitness Eire (hereinafter referred to as “the Gym”), including any related events or activities, I hereby acknowledge, agree, and confirm the following:

 

1. ASSUMPTION OF RISK

I understand that the use of the Gym’s facilities, equipment, access system (Kisi), and participation in fitness classes or personal training, involve inherent risks including, but not limited to, physical injury, illness, permanent disability, or death. These risks may arise from my own actions, the actions or negligence of others, the condition of the premises, equipment failure, or weather and environmental conditions.

 

2. ACKNOWLEDGEMENT OF HEALTH

I declare that I am physically fit and do not suffer from any condition or impairment that would prevent or limit my participation in physical activity. I have either consulted with a physician or voluntarily choose to engage in exercise at my own risk. I agree to stop exercising and notify staff (during staffed hours) if I feel faint, dizzy, or experience unusual pain or discomfort.

 

3. VOLUNTARY PARTICIPATION

I participate voluntarily and knowingly assume all risks related to the use of equipment, facilities, and services. I accept full responsibility for my own health and safety, including my use of gym entry systems and equipment, regardless of whether I have received guidance or supervision.

 

4. RELEASE OF LIABILITY

I, on behalf of myself, my heirs, executors, and personal representatives, hereby release, discharge, and hold harmless Fitness Eire, its owners, staff, contractors, and agents from any liability, claims, demands, or causes of action arising from any injury, disability, or loss I may suffer as a result of my participation or use of the Gym’s facilities or services, including access provided through Kisi.

 

5. BEHAVIORAL AGREEMENT

I agree not to engage in horseplay, tailgating (allowing others to enter with my key), misuse of equipment, or any unsafe behavior. I understand that violation of these rules may result in fines, suspension, or cancellation of my membership without refund.

 

6. MINORS

If I am signing on behalf of a minor (aged 14–16), I understand that they may only use the gym during supervised, staffed hours and must be accompanied by an approved supervisor. I take full responsibility for the minor’s actions, health, and safety while on the premises.

 

7. LOST OR STOLEN PROPERTY

I acknowledge that Fitness Eire is not responsible for loss or theft of personal belongings, whether stored in lockers or elsewhere on the premises. I am encouraged not to bring valuables into the facility.

 

8. ALCOHOL AND DRUG USE

I confirm that I will not use the Gym’s facilities under the influence of alcohol, illegal substances, or any other intoxicants. I understand that this is grounds for immediate removal and potential banning from the facility.

 

9. ACCESS CONTROL

I understand that entry to the gym is provided via personal Kisi access credentials, and that I must not allow others to enter under my access. Tailgating is strictly prohibited and may result in penalties or membership cancellation.

 

10. PHOTO & VIDEO CONSENT

I understand that CCTV monitoring is in place for safety and security. I consent to video footage being used for security, compliance, and investigative purposes. I also agree not to take photos or videos of others without their consent.

 

11. NO GUARANTEE OF RESULTS

I understand that Fitness Eire does not guarantee specific results from participation in training programs or use of facilities.

 

12. NO REFUNDS

I understand that all memberships, day passes, and training sessions are non-refundable and non-transferable, except as otherwise stated by management in writing.

 

13. COVID-19 OR OTHER HEALTH MANDATES

I agree to comply with all hygiene and health regulations posted by the Gym, including wiping down equipment and maintaining cleanliness standards.

 

14. AGREEMENT TO TERMS

I confirm that I have read and fully understand the Gym’s Membership Terms & Conditions and agree to abide by all rules and regulations stated therein. I accept all of the above conditions as a prerequisite to my participation.

 

 

By signing, I affirm that I am of legal age (or the legal guardian of a minor) and voluntarily agree to this Waiver and Release of Liability.

PARENTAL WAIVER

Fitness Eire – Parental/Guardian Waiver & Consent Form

The Square, Dunmanway
Co Cork, P47WY67

Effective Date: March 25, 2025

 

This form must be completed by a parent or legal guardian for minors aged 14–16 wishing to participate in gym use at Fitness Eire.

 

1. CONSENT TO PARTICIPATE

I, the undersigned, am the parent or legal guardian of the minor named below. I hereby consent to their participation in physical activity, gym equipment use, supervised training, and other activities at Fitness Eire during supervised staffed hours (Monday–Friday, 9am–7pm).

 

2. ACKNOWLEDGEMENT OF RISK

I understand and acknowledge that physical exercise and fitness training involve inherent risks, including but not limited to: physical injury, illness, equipment-related accidents, or even death. I accept all such risks on behalf of the minor and permit their participation voluntarily and with full understanding of the risks involved.

 

3. HEALTH STATUS OF MINOR

I confirm that the minor is in good health and has no physical or mental condition that would make participation in physical activity unsafe. I have either consulted a physician or accept full responsibility for deciding that the minor is capable of safely participating.

 

4. SUPERVISION REQUIREMENT

I understand that the minor must only attend Fitness Eire during staffed hours and must be directly supervised by a parent, guardian, or approved trainer at all times. I accept full responsibility for ensuring this rule is followed.

 

5. RELEASE OF LIABILITY

I, on behalf of myself and the minor, release Fitness Eire, its staff, owners, contractors, and affiliates from any and all liability, claims, or demands arising out of the minor’s participation in gym activities or use of its facilities.

 

6. RULES & REGULATIONS

I agree that the minor will follow all posted rules and any instructions from staff. I understand that violations (such as misuse of equipment, unsafe behavior, or disrespectful conduct) may result in immediate suspension or removal from the gym without refund.

 

7. TAILGATING & ACCESS CONTROL

I acknowledge that the minor will not be issued 24/7 Kisi access credentials. All access must occur under supervision and during approved hours. I understand that unauthorized access or tailgating is strictly prohibited and may result in a permanent ban.

 

8. PHOTOGRAPHY & VIDEO

I consent to the minor being recorded on CCTV for safety and monitoring purposes. I understand this is required for entry and use of the facility.

 

9. PERSONAL BELONGINGS

I acknowledge that Fitness Eire is not responsible for lost, stolen, or damaged personal property.

 

10. NO REFUNDS OR TRANSFERS

I understand that Junior Memberships are non-refundable and non-transferable unless otherwise agreed by management.

 

11. INEBRIATING SUBSTANCES

I confirm that the minor will not attend the gym under the influence of drugs, alcohol, or any intoxicating substances. Violation may result in permanent suspension.

 

12. AGREEMENT TO TERMS

 

I confirm that I have read the Membership Terms & Conditions and this Parental Waiver, and I agree to all terms on behalf of the minor. I understand this is a binding agreement and a condition of membership.